Sit yourself down and plan for the future

Email Marketing Content – Our Guide

With your key metrics established, you’re now ready to begin planning your content. So many brands get stuck producing their content reactively which makes it tough to produce thoughtful content.

Creating a marketing/events calendar is essential to proactive planning. Plotting out campaigns should happen weeks if not months in advance. Having this time ensures you’ll have all of the assets and time you need to build, test and make adjustments – without
having to scramble at the last minute!

These planning sessions are deep dives into the content as well. Here’s what we’re looking
at when we’re planning our content:

  • Theme:

    What’s the central message that all of your content will communicate?

  • Email Topic:

    Individual emails should have a focus like a new product, blog promotion, etc.

  • Sequence:

    Keep things organised by assigning a number to each email.

  • Status:

    Stay productive by assigning each email a status such as ‘Not Started’ or ‘Ready to Test’.

  • Subject Line:

    Start crafting enticing subject lines – the shorter the better, so remember to keep them to about 7 words or 30 characters max!

  • Preview Text:

    Use this text to support your subject line using the same word/character count guidelines as the subject line.

  • Body Copy:

    The body copy of your email should be short, sharp and concise – aim for one paragraph or about 3 sentences.

  • CTA link:

    Where are you sending your customers?

  • Send List:

    Include the name of your email list that will be receiving this content.

  • Suppression List:

    Also include names of lists you don’t want to receive this content.

  • Product Focus:

    What product/service should be highlighted in this email?

  • Artwork:

    What imagery will bring this email to life? Include image specs.

  • Deadlines:

    Keep the campaign running smoothly by plotting appropriate deadlines.

  • Email Link:

    Once the emails have been created, provide a link to the drafts for the rest of the team to review.

  • Results Tracking:

    After the email has been sent, record its performance details so you can easily reference the metrics for reporting.

  • A/B Test Planning & Results:

    If you are A/B testing your email, explain what you are testing and include a summary of the results.

Now it’s your turn. Here’s what you need to get to work:

Action points:

  • Populate your marketing/events calendar with key events, product launches, holidays, etc.
  • Download Email Campaign planner and start organising your campaigns

Resources for you:

Email Campaign Planner template


If you’re truly serious about changing the performance of your email marketing, read on…

For our team to create truly bespoke email solution for your business, no matter the budget, we first must understand what you’re email goals are and what you’re currently doing with email. Our Email Strategists will uncover instant email value that you can action today and, with our help, create an email marketing machine that skyrockets your sales…

If you’re ready to hit hyperdrive on your email performance, book your FREE strategy session today. Hurry, spots are limited.

PS: Act now as our strategy sessions won’t be free for much longer.